Form Center

2. Public Assembly/Event Permit Application

   City of Palm Beach Gardens Recreation Department

3. 
5. This application is for the use of city property, and must be completed for events of all sizes from a private pool party to international cultural arts festivals. Since this is a preliminary application, requests for additional information should be expected. Indicate “NA” in any section that does not apply to the event. Email any initial questions to recinfo@pbgfl.com prior to submitting an application.
9. Organization and Event Planner Information
11. Name of Event*

    Examples: 
    John Doe's Birthday Party
    Big Name Soccer Tournament

12. Name and Title of Person Responsible for the Event (Event Host)*

    This person must have authority to sign on behalf of the organization, if the event is being hosted by an organization.

13. Is this event being hosted by an organization, or is there one or more organizations being used to plan or produce the event?*

    1. Yes
    2. No, the person listed above is solely responsible for the event
15. Is this application being completed by the person responsible for the event?*

    1. Yes
    2. No
16. Event Host Address*
17. Event Host Phone #*
18. Event Host Email Address*
22. Is this event being hosted by one or more organizations?*

    1. Yes
    2. No
23. If yes, please list the organization(s)*
24. Address of corporate office, if different than above
26. Is the hosting organization tax exempt?*

    1. Yes

    1. No
27. Please upload the organization's tax-exempt certificate*
29. Is there one or more organizations assisting in (if different than above) planning or producing the event?*

    1. Yes
    2. No
30. If yes, please list the organization(s)*
31. Contact name and phone # for any assisting organization(s)*
35. Event Overview
37. Facility Use Policies & Procedures
    Facility Use Policies & Procedures
38. I have read, fully understand, and agree to abide by the City's Facility Policies & Procedures. Further, I will take responsibility for ensuring that all other members of my party/organization are fully aware of these Policies & Procedures.*

    1. Yes
40. Public Assembly Handbook
    Public Assembly Handbook
41. I have read, fully understand, and agree to abide by the City's Public Assembly Handbook. Further, I will take responsibility for ensuring that all other members of my party/organization are fully aware of these policies & procedures.*

    1. Yes
45. Event Description*

    Please be as specific as possible.

47. Anticipated Attendance*

    This includes all persons expected to be on site as part of your event, including attendees and spectators.

48. Will the event participants be adults or children?*

    1. Adults
    2. Children
    3. Both
49. Is admission being charged to spectators/event attendees?*

    1. Yes
    2. No
51. Open to the Public?*

    1. Yes
    2. No
52. If not open to the public, who will attend?
53. Has this event been held before?*

    1. Yes
    2. No
54. If yes, for how many years and where previously?*
56. City Property Requested*

    Select multiple if the event is requested to span multiple facilities.

    1. Aquatic Complex
    2. Burns Road Community Center
    3. Gardens District Park
    4. Gardens Park

    1. GreenMarket Site
    2. Lake Catherine Park
    3. Lilac Park
    4. Mirasol Park

    1. Oaks Park
    2. PBG Tennis & Pickleball Center
    3. PGA National Park
    4. Plant Drive Park

    1. Russo Athletic Complex
    2. Sandhill Crane Access Park
    3. Veterans Plaza Amphitheater
58. Which amenities at the Aquatic Complex?*

    1. Competition Pool Lanes
    2. Dive Well

    1. Main Pool (recreation pool with diving boards, rock walls, and two large slides)
    2. Main Pool Cabanas (located on Main Pool deck)

    1. Splash Zone (play pool with splash playground and spray pad)

    1. Splash Cabanas (on Splash Zone pool deck)
60. How many lanes?*
62. Which amenities at Gardens District Park?*

    1. Concession Stand
    2. Large Pavilion

    1. Meeting Room
    2. Ninja Fitness Course

    1. Playground
    2. Small Pavilion(s)

    1. Soccer Field(s)
    2. Splash Pad
64. How many soccer fields?*
65. How many small pavilions? There are 5 total.*
67. Which amenities at Gardens Park?*

    1. Concession Stands
    2. Miracle League Turf Field

    1. Pavilions

    1. Showcase Baseball Field

    1. Youth Baseball Fields (8 total)
69. How many youth baseball fields?*
71. Which amenities at Lilac Park?*

    1. Baseball Field

    1. Pavilions

    1. Pickleball Courts
73. How many pavilions?*
74. How many pickleball courts?*
76. Which amenities at Mirasol Park?*

    1. Basketball Courts
    2. Community Center

    1. Pavilions

    1. Soccer Fields

    1. Softball Fields
78. How many basketball courts?*
79. How many pavilions?*
80. How many soccer fields?*
82. Which amenities at PGA National Park?*

    1. Basketball Courts
    2. Disc Golf Course

    1. Multipurpose Fields
    2. Pavilions

    1. Softball Fields

    1. Tennis Courts
84. How many basketball courts?*
85. How many multipurpose fields?*
86. How many softball fields?*
87. How many tennis courts?*
89. How many pavilions?*
91. Which amenities at Plant Drive Park?*

    1. Basketball Courts

    1. Futsal Rinks

    1. Skatepark

    1. Softball Field
93. How many futsal rinks?*
94. How many basketball courts?*
96. Which amenities at the Russo Athletic Complex?*

    1. Basketball Courts

    1. Pickleball Courts

    1. Soccer Fields

    1. Tennis Courts (Hard)
98. How many hard tennis courts?*
99. How many soccer fields?*
100. How many pickleball courts?*
102. Which amenities at the PBG Tennis & Pickleball Center?*

     Pickleball courts are at the Russo Athletic Complex

     1. Conference Room (30 ppl)

     1. Large Room (120 ppl) includes Balcony (Another 120 ppl)

     1. Tennis Courts
104. How many tennis courts?*
106. Please explain any other facility requests.*
107. Are you open to hosting the event at a different facility if the selected facility is not available? *

     1. Yes

     1. No
109. Span of event, including setup and breakdown*
     Span of event, including setup and breakdown Start Date

     Span of event, including setup and breakdown Start Time

     —

     Span of event, including setup and breakdown End Date

     Span of event, including setup and breakdown End Time
111. Span of actual event, when attendees and/or the public will be present at the facility*
     Span of actual event, when attendees and/or the public will be present at the facility Start Date

     Span of actual event, when attendees and/or the public will be present at the facility Start Time

     —

     Span of actual event, when attendees and/or the public will be present at the facility End Date

     Span of actual event, when attendees and/or the public will be present at the facility End Time
113. Explain the timeframe of the event. If multiple days, list the start time and end time for each day.
117. Event Details
121. List ALL activities that are anticipated to occur during the event:*
123. Will there be food service at the event?*

     1. Yes

     1. No
124. If yes, will it be sold or complimentary?*

     1. Sold
     2. Complimentary

     1. Both
126. Is the ability to serve alcohol being requested?*

     1. Yes

     1. No
127. If yes, will it be sold or complimentary?*

     1. Sold
     2. Complimentary

     1. Both
129. Will there be amplified sound, music, and/or announcements at the event?*

     1. Yes
     2. No
131. Is the event requesting any vendors to be on site?*

     Examples: Food truck, face painter, DJ, bounce house company, any person/company selling something

     1. Yes

     1. No
132. Vendors must register with the City and provide insurance. Please click this link for more info on vendors, registration, or to see a list of already-registered vendors.
     Vendor Requirements
134. If yes, please list the vendors or any companies that will be on site. *

     If the event wishes to have vendors but has not selected specific vendors, please list the type of vendors, number of each type of vendor, and include on the site map where the event wishes the vendors to be set up as well as the size of the setup.  Vendors are subject to approval and may be required to provide insurance to the City.

136. What is the daily anticipated total number of vehicles to be parked?*
137. Is off-site parking anticipated for this event?*

     1. Yes

     1. No
138. If yes, share off-site parking locations.*
142. Does/Is the event...
144. Require electric?*

     1. Yes

     1. No
145. If yes, explain electric requirements.*
147. Require access to water?*

     1. Yes

     1. No
148. If yes, explain water requirements.*
150. Wish to put up on-site signage?*

     Sign maps required before approval.

     1. Yes

     1. No
151. Wish to put up signage outside of the requested facility?*

     Sign maps required before approval.

     1. Yes

     1. No
153. Requesting Police services for the event?*

     1. Yes

     1. No

     Depending on the scope of the event, these services may be required by the City.

154. Please see the link below to view Police extra duty policies/procedures
     Police Extra Duty Palm Beach Gardens
156. Requesting Fire Rescue services for the event?*

     1. Yes
     2. No

     Depending on the scope of the event, these services may be required by the City.

160. Acknowledgements
162. I have completed this application to the best of my knowledge with factual and truthful information.*

     1. Yes
164. I understand that this application is not an approval and I will not advertise the event in any manner until such approval is given.*

     1. Yes
166. I understand that I will have to comply with all prescribed steps/actions deemed necessary by the City as outlined during the planning process.*

     1. Yes
168. I understand that fees will be assessed by the City as outlined in the City Council approved Fees and Charges document. Some of these fees are not refundable.*

     1. Yes
170. I understand that the City might require insurance coverages, indemnification statements, waivers, or other documents as required by the City's Finance or Legal Departments.*

     1. Yes
172. Upload documents such as requested site plan, vendor lists, etc.
174. Upload any additional documents.
Leave This Blank:


176. 1. Receive an email copy of this form.
177. Email address

     This field is not part of the form submission.

178. Submit

* indicates a required field