Gardens Harvest & Holiday Bazaar – Vendor Information

We’re excited to announce that the Gardens Harvest & Holiday Bazaar is back—and better than ever! After a brief hiatus, we’re bringing this beloved local event back with a fresh new feel, a new date, and exciting opportunities for vendors like you. This year’s event will be the perfect seasonal kickoff, giving shoppers the chance to discover handcrafted gifts, holiday décor, and unique treasures. By shifting the date to early November, we’re helping vendors and attendees get ahead of the hustle and bustle of the holidays—while creating a festive atmosphere for all ages with music, food, and family-friendly activities.

GENERAL INFORMATION

Event Dates & Times:

• Friday, November 7^th 11am-7pm
• Saturday, November 8^th 9am-2pm

Event Location:

• Burns Road Community Center, 4404 Burns Rd., Palm Beach Gardens

The Gardens Harvest & Holiday Bazaar will be held indoors at the newly redesigned and renovated Burns Road Community Center. This exciting venue features two spacious gymnasiums, providing a comfortable, climate-controlled environment for both vendors and shoppers to enjoy.

Vendor Application Deadline & Requirements:

• Friday, September 5, 2025
• For your application to be reviewed, vendors must submit the online application in full, including a total of 3-4 high resolution digital images, 3 images representative of the work you plan to exhibit and sell at the Harvest and Holiday Bazaar, and a booth picture if available.

*Submitting an application does not guarantee acceptance. No payment is due at the time of application. Notifications will be sent in mid-September.

Vendor Selection:

All applications will be reviewed and selected by Recreation staff. Our goal is to create a well-balanced and diverse shopping experience for attendees. Priority will be given to crafters and artisans who create original, handmade items, especially those with harvest or holiday-themed offerings. Selection will be based on the quality, uniqueness, and overall presentation of the products.

Vendor Application Acceptance:

• Vendors will be notified by email of their status by mid-September. Vendor fee payment will be required within 5 business days of acceptance notice.
• Vendor applications may be accepted after the deadline if spaces are available and at the discretion of Recreation staff.
• A wait list will be developed based on the results of the selection process. As space becomes available, wait-listed vendors who are selected to participate in the Harvest & Holiday Bazaar will be notified by email. Vendor fee payment will be required within 5 business days of acceptance notice.

Vendor Categories:

We welcome vendor applications in a variety of categories, including:

• Apparel & Textiles: This category features handmade creations crafted from fiber and fabric, including embroidery, basketry, weaving, quilting, crochet, leatherwork, and tapestry. Wearable art is also welcome—such as hand-sewn or hand-woven clothing, or ready-made garments that have been hand-painted or hand-screened by the artist.
• Authors: This category is for writers showcasing their original published works. Authors must be present to represent their own material and should be available for book signings and to engage with readers throughout the event.
• Ceramics/Glass/Metalwork: This category features original, handcrafted three-dimensional pieces made from clay, glass, or metal (excluding jewelry). All work must be created by the artist using traditional or original techniques. Items made using commercial molds, kits, or mass-production methods are not permitted.
• Food & Beverage: This category is for pre-packaged specialty foods and beverages made in a licensed facility and meant for off-site consumption. All items must be sealed and ready to take home. Examples include handmade jams and jellies, honey, candies, baked treats, spice mixes, and other gourmet goodies. Samples may be given to attendees.
• Home Goods: This category features functional, three-dimensional items made for everyday use or home decor. Examples include kitchen tools, wind chimes, toys, dollhouses, and other useful or decorative creations. 
• Jewelry: This category features handcrafted jewelry made by the artist using a variety of materials such as metal, glass, wire, clay, fiber, paper, plastic, leather and more. All pieces must be original in design and created by the vendor. Mass-produced items, commercially cast pieces, or work primarily made in a factory or production studio will not be accepted. Please note: The use of pre-made components (such as clasps or chains) is permitted but should be minimal and not the primary focus of the work.
• Painting/Drawing/Prints: This category includes original works created using oils, acrylics, watercolors, pencil, charcoal, chalk, pastels, ink, and printmaking techniques. Reproductions are allowed only if they are high-quality prints of the artist’s own original artwork and are clearly labeled as such.
• Personal Care & Health Products: This category includes handcrafted items such as candles, soaps, lotions, salves, balms, and fragrances. All products must be made by the vendor using original formulas or recipes. Commercially manufactured or mass-produced items will not be accepted.
• Photography: This category features original photographic work created by the artist. All prints must originate from the artist’s own images and be printed by the artist or under their direct supervision.
• Woodworking: This category features original works created in wood that are hand-tooled, carved, turned, or crafted using woodworking machinery. All pieces must be designed and made by the artist, showcasing creativity, craftsmanship, and attention to detail.
• Young Entrepreneurs: This category is for youth ages 17 and under who create and sell their own handcrafted items. Products must be original and made primarily by the young vendor, with minimal adult assistance. Examples include homemade slime, knitted or sewn goods, handmade jewelry, friendship bracelets, and other creative crafts. This is a fun opportunity for young makers to share their talents and entrepreneurial spirit!
• Other: If your work doesn't fit into any of the above categories, please select OTHER.

NOTE: If your products fit into multiple categories, please select the one that best represents your work overall.

Prohibited Items & Vendor Standards

We are looking for artists and makers who create and sell their own original work. To maintain the quality and integrity of the event, the following items are not permitted: imports, resale items, yard sale or flea market-style merchandise, commercial jewelry, kits, pre-molded ceramics, or other mass-produced or manufactured goods. Direct sales (e.g., MLM or franchise-based products) are also not allowed. All items must be handmade or artistically crafted by the vendor. Vendor displays will be reviewed on site, and those who do not meet these standards may be asked to leave without a refund.

VENDOR FEES

10’ x 10’ Indoor Gym Space:

• $125 + tax           Homemade/Handcrafted
• $50                        Non-Profit (501(c)(3))
• $50 + tax              Young Entrepreneurs (ages 17 & under; homemade/handcrafted only)

Additional Fees:

• $15 + tax              Corner Booth (limited availability)
• $10 + tax              Electricity (one outlet; limited availability)
• $10 + tax              6ft table (max of 2 per vendor may be requested, limited availability)
• $5 + tax                Folding chair (max of 2 per vendor may be requested, limited availability)

Refunds:

• Participants who cancel by Oct. 28 and whose space can be filled will receive a full refund. If the space cannot be filled, a $25 cancellation fee will be charged.  
• No refunds will be given after Oct. 29 or for no-shows.

VENDOR GUIDELINES

Booth & Display Information

• All booths must be set up for both days and times of the event. Leaving early without prior approval may result in a $25 fee and could impact your eligibility for future events.
• Booth spaces are approximately 10’ x 10’.
• Vendors are required to provide their own tables and chairs, with protective caps on the bottom to prevent damage to floors. A limited number of 6-foot tables and folding chairs are available to rent through the Recreation Department for an additional fee.
• Vendor displays must be attractive, professional, and fully contained within the assigned space. Table coverings are required, and they must reach the floor on all sides.
• Vendors may only sell products that were stated on the application and approved by Recreation staff. The City of Palm Beach Gardens has the right to prohibit the sale of any items not specifically listed and approved in the application, as well as prohibiting the sale, or consumption, of any items not in the best interest of the Gardens Harvest & Holiday market.
• Product exclusivity is not guaranteed; similar items may be sold by multiple vendors.
• Complimentary Wifi is available but not guaranteed.

Important Reminders

• Vendors and anyone associated with them are expected to maintain a professional and courteous attitude toward patrons, fellow vendors, City staff, and emergency personnel.
• Vendors are responsible for the safety, security, and condition of their own equipment, merchandise, and personal property. The City of Palm Beach Gardens is not liable for theft, damage, or loss.
• Vendors must take appropriate safety and health precautions to protect patrons, City property, fellow vendors, and the public.
• No items may be affixed to walls. Vendors are liable for any damage to City property during setup, event hours, or breakdown.
• Vendors are responsible for any injury or damage caused by their negligence or misconduct, including damage to City-owned or City-provided property.
• Vendors agree to park in vendor parking or assigned handicapped spaces.
• The following items are strictly prohibited: open flames, lit candles, incense, heating elements, alcohol, and smoking or vaping.
• Individual music or amplified sound from vendor booths is not permitted.
• Per City Ordinance Section 46-14: Pets and animals – No person shall bring or allow any pet or animal in any city park, except those assisting or aiding impaired or physically disabled persons. A service animal is defined as a dog or miniature horse that has been trained to do work or perform tasks for the benefit of the individual as defined by the Department of Justice ADA regulations. The task(s) performed must be directly related to the person's disability.